Software Product Description ___________________________________________________________________ PRODUCT NAME: DECfax Mail for OpenVMS, Version 1.2 SPD 41.69.02 DESCRIPTION DECfax Mail for OpenVMS is a software product that enables fax mes- sages to be sent to and received from the public telephone network via a Digital computer and one or more fax devices. DECfax Mail allows users of electronic mail systems to address mes- sages so that they are directed to DECfax Mail for transmission as fax messages on the public telephone network. DECfax Mail receives fax messages from the public telephone network and directs them to operators who distribute the messages to each ad- dressee, either as electronic mail messages or as printed copies. Sending Faxes Users create and send fax messages from their electronic mail system. DECfax Mail receives messages from these systems as follows: o Where VAX Message Router is installed, DECfax Mail functions as a MAILbus gateway and receives messages from user agents on the MAILbus. In this release, DECfax Mail supports ALL-IN-1, DEC MAILworks, VMS- mail via MRGATE, and MAILbus Postmaster. Microsoft[R] Mail, cc:Mail[R], and ALL-IN-1 IOS for LANs are supported via MAILbus Postmaster. DIGITAL February 1994 AE-PQC8C-TE o Where VAX Message Router is not installed, DECfax Mail receives mes- sages directly from the electronic mail system. DECfax Mail sup- ports receiving mail directly from ALL-IN-1 and DEC MAILworks. DECfax Mail does not change the user interface of these systems, al- though fax address templates can be added to assist with addressing. DECfax Mail also provides a command line interface so users can send fax messages from the DCL level. DECfax Mail supports the following document types for sending fax mes- sages: o Within DECfax Mail as standard: - Text (including the DEC Multinational Character Set), up to 132 characters per line - DDIF, Digital Document Interchange Format (color translated to monochrome) - PostScript[R] - DTIF, Digital Table Interchange Format - Sixel (DEC STD 070-9 Level 1, excluding color) - DOTS, Data Objects Transport Syntax o When the CDA Converter Library is installed: - WPS-PLUS - DX - TIFF, Tagged Image File Format - Microsoft Word for DOS V4.0, V5.0, V5.5 - WordPerfect[TM] V5.0 and V5.1 for OpenVMS and MS-DOS[R] - RTF (Rich Text Format) for Microsoft Word for Windows[TM] V1.1, V2.0, and Microsoft Word for Macintosh[R] V4.0 2 DECfax Mail provides instructions on creating a macro to allow users of Microsoft Word for Windows to send faxes via DECfax Mail using Team- Links Messaging. Documents can have multiple attachments, each of which can be of a dif- ferent document type. A cover page can be included in a fax message. It can be customized to include text, images (such as a company logo or letterhead) in ei- ther DDIF image or encapsulated PostScript format, and fax informa- tion such as date, subject, fax number for replies, sender name, and addressee name. If no cover page is required it can be suppressed. Cover pages can be system-wide or user-specific. If a user does not have a personal cover page, the system default cover page is used. From the DECfax Mail command line interface, users can invoke differ- ent editors, use distribution lists, include electronic mail addresses with fax addresses, and defer the sending of a message to a specified time and date. From an electronic mail system, users utilize the fea- tures of their electronic mail system, such as deferred send, distri- bution lists, and nicknames. If a message cannot be sent (for example, the dialed number is busy or does not answer), DECfax Mail tries to send the message again. The number of retries and the time between retries can be set within DEC- fax Mail. (Note that in many countries these values are subject to reg- ulatory control.) If, after retrying, a message is unable to be sent, DECfax Mail no- tifies the user by electronic mail. Users can also be notified when messages have been successfully delivered. DECfax Mail records details of all telephone connections, whether the message was successfully transmitted or failed to transmit. This data can be extracted and used for accounting. Receiving Faxes DECfax Mail directs fax messages received from the public telephone network to one or more operators, to a printer, or to both. 3 Operators are responsible for viewing fax messages and then printing them, forwarding them as electronic mail to each addressee, or delet- ing them. DECfax Mail stores received messages in DDIF image format. Operators can forward messages in DDIF, PostScript, TIFF, or sixel for- mat, or print messages in PostScript, DDIF, or sixel format. Operators can be notified when fax messages are received. An opera- tor can be authorized to process messages received on all lines, or, for security reasons, restricted to process messages received from cer- tain lines only. Operators can be restricted to viewing only the first page of a received fax message (which is generally the cover page). DECfax Mail records how the operators have distributed fax messages, to provide an audit trail. Managing DECfax Mail A command line interface is provided for managing DECfax Mail. A DECfax Mail manager can start, configure, or shutdown DECfax Mail, or start or stop any of its components. The manager can monitor the incoming and outgoing message queues. The manager can also set out- going messages to be sent in either fine or normal mode. The manager can also maintain the user profile database where users are registered. The database contains details such as personal name, cover page file name, reply fax number, department code (for account- ing), and privilege (user, operator, or manager). The manager can also enable or disable user authorization. When en- abled, only registered users can send fax messages. DECfax Mail records system events and errors for both incoming and out- going messages, to provide an audit trail. DECfax Mail provides functions for tuning of systems with heavy out- going traffic to increase the total system throughput. VICfax Migration 4 Migration tools are provided to support the migration of the VICfax user and server databases to DECfax Mail. HARDWARE REQUIREMENTS Processor and/or hardware configurations as specified in the System Support Addendum (SSA 41.69.02-x). SOFTWARE REQUIREMENTS o OpenVMS VAX Operating System o OpenVMS DECwindows Motif[R] Refer to the System Support Addendum (SSA 41.69.02-x) for availabil- ity and required versions of prerequisite/optional software. ORDERING INFORMATION Software Licenses: QL-05TAA-3B (First Line) QL-07LAA-3B (each Extra Line) Software Media: QA-05TAA-** Software Documentation: QA-05TAA-GZ Software Product Services: QT-05TA*-** VICfax Migration Kit: QB-0WCAA-A* * Denotes variant fields. For additional information on available li- censes, services, and media, refer to the appropriate price book. Where the Dataplex[R] modem is available, Digital offers packages that provide both the modem and the license as follows: o DP311-**, for Dataplex fax modem, BC22E-10 cable, and QL-05TAA-3B First Line license 5 o DP312-**, for Dataplex fax modem, BC22E-10 cable, and QL-07LAA-3B Extra Line license ** Indicates variable field. Currently available are -AA for the United States and Canada, -AZ for Australia, -BZ for New Zealand, -CU for Hong Kong, and -CA for Singapore. SOFTWARE LICENSING This software is furnished only under a license. For more information about Digital's licensing terms and policies, contact your local Dig- ital office. License Management Facility: This layered product supports the OpenVMS License Management Facil- ity. License units for this product are allocated on a Concurrent Use ba- sis. Each Concurrent Use license allows any one DECfax Mail server to operate (a DECfax Mail server is the software component that controls a fax device). The initial license on a CPU or cluster must be a First Line license (QL-05TAA-3B). Each additional license unit is an Extra Line license (QL-07LAA-3B). For more information on the License Management Facility, refer to the OpenVMS VAX Operating System Software Product Description (SPD 25.01.xx) or the License Management Facility manual of the OpenVMS VAX Operat- ing System documentation set. SOFTWARE PRODUCT SERVICES A variety of service options are available from Digital. For more in- formation, contact your local Digital office. 6 SOFTWARE WARRANTY Warranty for this software product is provided by Digital with the pur- chase of a license for the product as defined in the Software Warranty Addendum of this SPD. [R] cc:Mail is a registered trademark of cc:Mail, Inc. [R] Dataplex is a registered trademark of Dataplex Pty Ltd. [R] KEYpak is a registered trademark of Keyword Office Technolo- gies, Ltd. [R] Macintosh is a registered trademark of Apple Computer, Inc. [R] Microsoft, Microsoft Word for Windows, and MS-DOS are regis- tered trademarks of Microsoft Corporation. [R] Motif is a registered trademark of Open Software Foundation, Inc. [R] PostScript is a registered trademark of Adobe Systems Inc. [R] WordPerfect is a trademark of WordPerfect Corporation. [R] ZyXEL and U-Series are registered trademarks of ZyXEL Communi- cations, Corp. [TM]DPX-223 is a trademark of Dataplex Pty Ltd. [TM]FIP is a trademark of Murata Business Systems, Inc. [TM]Multi-Tech is a trademark of Multi-Tech Systems, Inc. [TM]Windows is a trademark of Microsoft Corporation. [TM]The DIGITAL Logo, ALL-IN-1, CDA, CI, DEC, DEC MAILworks, DECconnect, DECfax, DECserver, DECstation, DECwindows, Digi- tal, DTIF, DX, MAILworks, MicroVAX, OpenVMS, TeamLinks, TK, VAX, VAXcluster, VAXft, VAXserver, VAXstation, VT330, VT340, and WPS-PLUS are trademarks of Digital Equipment Corporation. 7